There are few steps included in creating a car rental in Bókun. The steps this article will lead you trough are:

  • Adding the basic information for the car rental, e.g. the name of your car rental
  • Add car types, e.g. category A - example car Toyoyta Yaris
  • Add Car rental locations, e.g. International Airport, Main office
  • Add your availability, e.g. how many cars, per day of each type
  • Add prices to your cars

To create a Car Rental start by selecting “products" on the top bar and “Car rental” from the drop down list.

Select “add”

After you select, add, you arrive to a “Product settings” page where you define the basic parameters for Car Rental, e.g. name and default pick-up & drop-off times.

Title: the name of your car rental

Product code: 

Excerpt: Here you can add a short description that can be published on your web via API integration. This is an optional field.

Cancellation Policy: Here you can select the cancellation policy that is applicable to this particular product. You can create cancellation policies by selecting “Products -> Cancellation Policies”

Flags: flags are connected to your API service and can be used to manage where on your web products are suppose to appear. If you are using booking engine widgets flags are irrelevant. This is an optional field.

Description: Here you can add a short description that can be published on your web via API integration. This is an optional field.

Keywords: 

Pricing mode: You can select on this page the Pricing mode for your Car Rental, you have two options.

  • First is "Calculate price for each day of the rental period and sum up" this means that the price for each day of the rental length is calculated, depending on price modulator rules per day, e.g. day 4-5 should have 10% discount, etc. Then the price for each day is summed up.
  • The second is "Use price of first day for the whole rental period" which means that the price for the first day is multiplied with the length of the rental period.

The contact information and the logo you add here can be published on the ticket that your customers receive. This is important if you have two car rentals that have different brands. If you just have one car rental, you can add this same information in your companies settings (your company name ->settings)

Logo: You can upload here the logo for your car rental.

Contact phone number: your contact phone number.

Contact email address: you contact e-mail.

Website URL: your website.

Logo Style: the size of your logo. You are most likely not going to need to use this field. if you need to shrink your logo you can write e.g. w:88 in the field to change the size.

Display info on ticket: Here you can decide if you would like to display this contact information and logo on the tickets the customer receives when booking. If you don´t select this, the contact information and logo will be retrieved from your companies settings.

Default pick up time: the pick up time on your car rental location (this info can be overwritten per car rental location)

Default drop off time: the drop off time on your car rental location (this info can be overwritten per car rental location)

Override barcode format: Select this option if you need the ticket for this product to show different type of barcode than QR code. QR code is the default format.

When you save the product settings, you go to the an overview page for the Car Rental. On the overview page you add car types, rental location and images. You can always go back to the product setting page, where you just added the basic information for the car rental, and update the basic information by selecting the “Product settings” tab.

At the top of the page on the right hand side you have a task list, that tells you what tasks you have to accomplish to have a fully bookable product.

The first step is to add “car types”

Car types are the types of cars you have available for your car rental , e.g. Type A, example car Toyota Yaris. To add a car type select "Add" by car types.

On the add car type page you insert all the information about the room on offer. Keep in mind you can always go back to the car type to add and edit this information. 

Title: is the name of the car type, e.g. Type A

Example Car model: Add the example car for this car type, e.g. Toyota Yaris or similar.

Reference: ID number from an external system. E.g. the ID from your accounting system.

Excerpt: A short description of the accommodation. This is an optional field.

Keywords:

Flags: flags are connected to your API service and can be used to manage where on your web products are suppose to appear. If you are using booking engine widgets flags are irrelevant. This is an optional field.

Description: Short description of the Car type that will be visible in your online booking engine.

You can add the basic settings for this car type, e.g.Number of doors, Max Passengers, Max luggage, Driver min age, CO2 emission, and Fuel Economy.

Booking Cutoff: how long before rental time the car type can be booked online, e.g. 12 hours, so you are not receiving reservations at 05.00AM for 08.00AM pick up.

Rental Restrictions: you can restrict the hours this car type can be rented, e.g. min 3 days, max 1 month.

Categorization

You can set the ACRISS categorisation for you car type, this is optional.

Car Rental Locations

Car Rental Locations, are the locations this car type can be picked up and dropped off at. Check the boxes by the rental locations available for this car type.

The car rental location are created centrally in the system, and there are not going to be any car rental locations to select from here, if you are creating your first car type.

To create car rental locations, you should first save this page and then move to create the car rental locations (If you happen to leave the page accidentally before saving, you can go back on your browser and your data should be there). After you create the location you can come back to this page to add them to the car type. To create car rental locations select “Products” from the top bar and “Car rental locations” from the drop down list. Here you can find further information on how to set up car rental locations.

When you have created your car rental locations, you can re-enter the car type by selecting “Products -> Car Rentals -> the name of your car rental -> the name of your car type”

Extras on offer

Bookable extras have two roles.

The first option is to offer paid extras to upsell with your products, e.g. GPS, insurances, child seat. You can attach questions to each extra the customer is required to reply to, e.g. with the child seat you can ask what size is needed.

The second option is to have the bookable extras included in the main price. In that case the role of extras is to customize questions to ask the customer some product related questions.

Just like The car rental locations, the bookable extras are created centrally in the system, and there are not going to be any to select from here, if you are creating your first car type.

To create bookable extras, you should first save this page (If you happen to leave the page accidentally before saving, you can go back on your browser and your data should be there). and then move to create the bookable extras. After you create the bookable extras you can come back to this page to add them to the car type. To create bookable extras, select “Products” from the top bar and “bookable extras” from the drop down list. Here you can find further information on how to set create bookable extras.


When you have created your bookable extras, you can re-enter the car type by selecting “Products -> Car Rentals -> the name of your car rental -> the name of your car type”

When you have created bookable extras, whether you do it now or add them later, this is how they will appear in the car type. You check the box by the extra to select it.

Tags

You can select tags to describe your car type, these tags will be visible in your online booking engine

Images

Select the images that belong to this car type. If you have followed this instructions and you are setting up your car rental for the first time you probably haven´t added pictures yet. In that case there are not going to be images here, you can always come back to this point after adding images, which will be described a bit later in this article.

If you have already added images they will appear here and you can select the ones that belong to this car type. The image you select as your key photo will be visible in your online booking engine.

To select a key photo, start by clicking the photo:

Select the “Select key photo” button:

Click the photo again so it will get a green banner on it, the green banner indicates that this is the key photo.

After adding the key photo and before continuing, remember to save so you won't loose all your work. (If you happen to leave the page accidentally before saving, you can go back on your browser and your data should be there).

The second step is to add “pickup/dropoff locations”

The pickup/dropoff locations or car rental location are created centrally in the system and you can use the same ones for all your car types and car rentals, in the case you have more than one.

The rental locations you have added to your product will appear in the Car Rental Locations box.

The first thing to do is to create car rental locations. To create car rental locations select “Products -> Car Rental Locations”

Select “add” to create a new car rental location

Title: The name of the location, e.g. International Airport

Check the boxes “Cars can be picked up here” and /or “Cars can be dropped of here”

Opening hours: set the opening hours of this rental location

Flag:

Address: Add the address of the pickup location. The address will be visible on the ticket the customer receives at the time of booking.

When you have filled in the information “save” then repeat this step for every location you have.

When you have created the car rental locations, you have to add them to the correct car types. To add the car rental locations to the car types, select “Products -> Car Rentals -> The name of your Car Rental”.

When you have entered your car rental select the Car type you would like to add car rental locations to.

In the car rental location, check the boxes by the rental location that are available for this Car Type.

 

The third step is to add “availability” to your car types.

Availability is the max capacity of cars you can rent per day. E.g. max 20 cars of type A, max 35 of type B. 

To add availability select the “Availability” tab at the top of the product page.

You have two options when adding availability:

  • The first option is to add availability in bulk, e.g. Everyday of the year 20 cars of type A. To add availability in bulk select “Actions” and “Set availability for a date range” from the drop down list.
  • The second option is to add availability to individual days by selecting the plus sign for individual days. 

The fourth step is to “set up product pricing”

To add prices to you product select the “Pricing” tab at the top of the product page.

In the pricing you can add prices to this product for each of your price catalogs (given that you have more than one), in all currencies you have activated.

On the left hand site you will see in the red box ,what prices in which currencies and which price catalogs are missing for this product.

Prices are manage centrally in Bókun, this view in the product page, only allows you to add prices to your products. To manage date ranges, currencies, add more price catalogues etc. select the “Manage price catalogs and date ranges” link or select “Products -> Pricing”


When you have added and saved your prices the product is ready for sale and the only thing left to do is to select the “Publish now” button in the top right hand corner. Don't worry about publishing the product, it is not going anywhere for sale unless you add it somewhere to be sold or set up contract with your re-sellers on marketplace.

The one thing you have left to add are images. The images you add to the Image Gallery can be added to specific car types. When the images are added to specific car types and key photo selected it will be visible in the online booking engine. How to do that was covered a bit earlier in this article.

To add images to the gallery go to the "overview" tab select “Edit” by image gallery.

In the gallery you upload the images you would like to add to your car rental.

To add the images to specific car types, go back to the car rental after you have uploaded your pictures. Either select the name of the Car Rental or go back on your browser.

Then select the car type you want to add images to. Scroll to the bottom and select the images you want to attach to the room type. Select the Key photo as describer earlier. 

Save.

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