Subvendors is a feature you can use to manage supply from other companies or create supply for the destinations you manage.
 

First things first.
Getting the permission to manage subvendors

First you need to have a permit to be able to add subvendors. To get that permit we have two options:

  1. Chat with our support team directly by clicking the chat icon in the lower right corner of this article page.
  2. Email support@bokun.is and ask for the subvendor feature to be turned on for your account.

Please note that Bokun charges a monthly subcsription fee for each subvendor and it's users. 

Once you have gotten the permit to manage subvendors on your account you will simply follow the  instructions below:


Creating the Subvendor

To create your subvendors you start by navigating to Contracts > Subvendors in the main menu. 

NOTE THAT IF YOU DON'T HAVE THE SUBVENDORS MENU ITEM IN YOUR MENU, CHAT WITH BOKUN'S SUPPORT TEAM.

The page you now see will give you an overview of all the subvendors you manage. To create a new subvendor click Add at the top of the page.

Information about the subvendor

Bókun requires you to fill in information about the supplier you will be managing as a subvendor. The form presented to you in the setup process will be explained below.

BASIC INFORMATION

Title
Name of the company you will be managing.

Booking Prefix
3 letter prefix used to create your booking reference number.
An example of a booking reference number would be TAR-2675902.

Description
A description / manifest of the managed company. This field is used to create the marketplace profile for the new subvendor.

Your Website
The website url for the new subvendor.

Default language
The default language your new subvendor will use. 

Default currency
The default currency your new subvendor will operate in. 

Default Time Zone
The Time Zone your new subvendor operates in. 

Service Address
The new subvendor's operations address. 

The address is sourced from an online database. If you have trouble finding your address listed in the search field you can add a manual address by clicking the link below the form.

CONTACT DETAILS

Bókun allows each company to have three types of contact. Please note that the Service contact details can be applied to the Billing contact and the Contract Contact.

  1. Service Contact
    The person responsible for contact with customers regarding the services provided by the company.
  2. Billing Contact
    The person responsible for contact with Bókun's accounting team.
  3. Contract Contact
    The person responsible for contact with Suppliers / Sellers on the marketplace. 


COMPANY DETAILS

Company name
The registered name of your company. Can be different than your brand name.

Registration number
The registration number of the subvendor business with the respective authorities.

VAT Number
If the subvendor has a VAT number, this is the field for it.

Registration address
The address of your registered company, can be different than the service address.


BANK ACCOUNT

Bókun can hold information about your sub-vendor's bank account. This is helpful if you will be doing deposits to the subvendor later.

Managing the new subvendor account

Congrats on your new subvendor. You now have to manage your new subvendor account. For this we have two main methods:

  1. Disguse as the subvendor, directly from your own account.
  2. Create a login credential for your new subvendor account. 
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