Subvendors is a feature you can use to manage supply from other companies or create supply for the destinations you manage.
First things first.
Getting the permission to manage subvendors
First you need to have a permit to be able to add subvendors. To get that permit we have two options:
- Chat with our support team directly by clicking the chat icon in the lower right corner of this article page.
- Email email@example.com and ask for the subvendor feature to be turned on for your account.
Please note that Bokun charges a monthly subcsription fee for each subvendor and it's users.
Once you have gotten the permit to manage subvendors on your account you will simply follow the instructions below:
Creating the Subvendor
To create your subvendors you start by navigating to Contracts > Subvendors in the main menu.
NOTE THAT IF YOU DON'T HAVE THE SUBVENDORS MENU ITEM IN YOUR MENU, CHAT WITH BOKUN'S SUPPORT TEAM.
The page you now see will give you an overview of all the subvendors you manage. To create a new subvendor click Add at the top of the page.
Information about the subvendor
Bókun requires you to fill in information about the supplier you will be managing as a subvendor. The form presented to you in the setup process will be explained below.
Name of the company you will be managing.
3 letter prefix used to create your booking reference number.
An example of a booking reference number would be TAR-2675902.
A description / manifest of the managed company. This field is used to create the marketplace profile for the new subvendor.
The website url for the new subvendor.
The default language your new subvendor will use.
The default currency your new subvendor will operate in.
Default Time Zone
The Time Zone your new subvendor operates in.
The new subvendor's operations address.
The address is sourced from an online database. If you have trouble finding your address listed in the search field you can add a manual address by clicking the link below the form.
Bókun allows each company to have three types of contact. Please note that the Service contact details can be applied to the Billing contact and the Contract Contact.
The person responsible for contact with customers regarding the services provided by the company.
The person responsible for contact with Bókun's accounting team.
The person responsible for contact with Suppliers / Sellers on the marketplace.
The registered name of your company. Can be different than your brand name.
The registration number of the subvendor business with the respective authorities.
If the subvendor has a VAT number, this is the field for it.
The address of your registered company, can be different than the service address.
Bókun can hold information about your sub-vendor's bank account. This is helpful if you will be doing deposits to the subvendor later.
Managing the new subvendor account
Congrats on your new subvendor. You now have to manage your new subvendor account. For this we have two main methods: